Workshop CRM • web • tablet • mobile

Less chaos. More completed jobs. Work orders → parts → photos → notifications → reports.

WarsztatCRM keeps daily work predictable: intake, repair stages, vehicle history, parts inventory and customer communication. We can tailor fields, statuses and templates to your workflow.

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One-time license • Workflow setup • Lifetime service

Core features that keep the workshop in sync

No spreadsheets. No sticky notes. Everything in one place with clear statuses and ownership.

Work orders + statuses

Create jobs, control repair stages and deadlines. Everyone sees what’s next.

  • Configurable statuses
  • Checklists & notes
  • Day/week views

Customers & vehicles

One database for customers and cars. Search by VIN/plate and open the full history.

  • Service history
  • Consents & contacts
  • Docs & photos

Parts inventory

Stock, reservations per work order and low-stock alerts — no manual tracking.

  • Reservations per job
  • In/out movements
  • Usage reports

Photos + documentation

Attach before/after photos and share a customer report (PDF or link).

  • Fewer disputes
  • More trust
  • Archived jobs

Notifications

Automatic messages about progress: parts ordered, ready for pickup, reminders.

  • Message templates
  • Delivery history
  • Status-based automations

Reports & KPIs

Track jobs, revenue and utilization without spreadsheets.

  • Dashboard
  • CSV export
  • Filters & ranges

One-time license + lifetime service

Pay once. Run it on your infrastructure. We handle deployment, configuration and long-term support.

What you buy

A one-time WarsztatCRM license plus workflow setup.

  • No subscription
  • Extensible features
  • Templates and fields on request

Deployment

We help you launch it and import starter data (e.g., customers/vehicles list).

  • Hosting/VPS or on-premise
  • Statuses and views configuration
  • Onboarding training

Lifetime service

Support, fixes and development under the agreed service terms.

  • Help with day-to-day issues
  • Updates and fixes
  • Custom work for your process

From intake to pickup — a clear flow

A simple process so the whole team knows what’s next.

  1. 01

    Intake

    Add customer/vehicle, describe the issue, take photos and set a date.

  2. 02

    Estimate & approval

    Prepare an estimate, capture approvals and reserve parts.

  3. 03

    Repair

    Use checklists, add notes and update status as work progresses.

  4. 04

    Pickup & report

    Send notifications, generate a report and close the job.

Your data, your rules

We can deploy on your hosting/VPS or on-premise. Access control, backups and retention can be configured to match your policy.

Run it on your side

Deploy on your local server or VPS/hosting — you choose.

  • Data can stay in-house
  • Works in LAN
  • Fits your IT policy

Access & roles

We can define roles (front desk / technician / owner) and limit access.

  • Role-based visibility
  • Activity logs (optional)
  • Password policies

Backups & retention

Backups and data/photo retention are configurable.

  • Automatic backups
  • Data export
  • Retention rules

FAQ

If something isn’t in the default build, it’s usually a customization — ask us.

Is it a subscription?

No. WarsztatCRM is sold as a one‑time license. We configure it during deployment and provide lifetime service under agreed terms.

Does it work on phones and tablets?

Yes. It’s web-based and responsive.

Can I customize statuses and fields?

Yes. Statuses, fields, checklists and templates can be tailored to your workflow.

Can we keep data on‑premise?

Yes. We can deploy locally (on‑premise) or on your VPS/hosting.

Do you support SMS/email notifications?

Yes. We configure templates and automations (e.g., “ready for pickup”). SMS gateway depends on your needs.

Do you have parts inventory and reservations?

Yes. Stock levels, reservations per job and low-stock alerts are supported.

Can I attach photos and share a customer report?

Yes. Before/after photos can be attached to a work order and shared as PDF or a link.

Reports and exports?

Yes. Reports and exports (e.g., CSV) are available — we can tailor what you track.

Can you import data from another system?

Usually yes. We often start by importing customers/vehicles and extend from there.

How many users can use it?

Depends on deployment and licensing. We size it for your team and bays.

Can you build integrations?

Yes. Integrations (API, invoicing, other systems) are handled as extensions.

How long does deployment take?

A basic start can be done quickly (days). Workflow polishing happens iteratively.

Request a demo

Tell us your daily job count and workflow — we’ll show a tailored setup.

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